Room Cancellations: Double Occupancy
.. There is no cancellation penalty if a room is canceled in writing (email or otherwise) more than 30 days prior to arrival date of the tour. Any deposits or other monies paid will be refunded.
.. If a room is cancelled between 30 days and 15 days prior to the arrival date of the tour, the deposits of all occupants of the room will be forfeited and any monies paid greater than the deposit will be refunded.
.. If a room is cancelled between 14 days and 8 days prior to arrival date of the tour, 50% of the price of the tour for all occupants of the room will be forfeited and any monies paid greater will be refunded.
.. Room cancellations 7 days or less prior to arrival date of the tour or no shows will forfeit all monies paid by the occupants for the tour.
Room Cancellations: Singles In Double Occupancy
.. If a single participant cancels and another roommate cannot be found, in addition to other costs that cannot be recouped, the cancelling roommate will also be liable for the single supplement fee of the roommate remaining on the tour.
Cancellations With Substitute Participants:
.. In all cases above, if a substitute participant(s) can be found either by the cancelling participants or through the efforts of Cycling Friends, LLC then 100% of monies paid will be refunded to the cancelling party or parties.
Cycling Friends, LLC encourages members to purchase trip cancellation insurance.